First, set the time to contact email and stop new email notifications

Collin schedules two 30-minute slots in his calendar each day to look at the inbox, and makes an effort not to look at it at other times. And in order to maintain discipline, Collin opts out of any email notifications entirely unless there is a reminder on the calendar. Collin has disabled email, chat and other tools on mobile and desktop. She opens her calendar so she doesn't miss anything.

Choosing to ignore other things will popular database increase her efficiency and significantly reduce stress. Collin also encouraged the business team to try her way for a week, and even quit all apps in order not to be tempted by messengers on weekends. iStock-995933142 Photo Credit: iStock Second, increase the "Step Back" time to organize your thoughts Of all Collin's attempts at calendar optimization,

the "step back time" is the most valuable part. Collin spends half a day a week getting away from the situation, really focusing on a key issue, without using a computer, with only a note by his side. Collin has revised how to do it quite a few times, including previously breaking it up into individual one-hour sessions each week, but later found it harder to concentrate.